Jo Gulliver walks through how to design and edit a calendar using Scott Selberg’s Calendar Wizard script
Software InDesign CS5 or later
Time needed 1 hour
Skills
Edit tables and style sheets
Add cell styles
Use the story editor
Creating a calendar in InDesign can be a very time-consuming
task, thanks to the constant need to cross-reference your dates to make
sure they’re right. But it doesn’t have to be like this: Scott Selberg
has created a great piece of JavaScript compatible with InDesign that
automatically creates a calendar.
By using this script you can eradicate the possibility of getting your
days and dates wrong, and add a number of different holiday options. In
this tutorial I’m going to show you how to use Selberg’s script to
create a calendar, and then walk you through how to edit it from a
grid-based format to list format. The first thing you need to do is download the script
and follow the instructions file found in the README folder to add it
to your scripting files in InDesign. Don’t forget to make a donation...
01 Open a new document in InDesign. I’m working with
an A3 page, with a five-column grid, 10mm gutter, 15mm boarders and the
Facing Pages box has been deselected. Open your Script panel
(Window>Utilities>Scripts or Cmd/Ctrl+Opt/Atl+F11). Open the
Calendar Wizard folder and double-click on CalendarWizard.js to open the
dialogue panel.
02 The Calendar Wizard dialogue box has a number of
different options for creating and styling your calendar. I’m going to
keep mine quite simple as I plan to edit it from a grid into a list
format. Select the first and last months you want for your calendar from
the drop-down menus. In the ‘Count Work Week on’ drop-down menu I’ve
selected First Full Week. Deselect the Add Text Layer box and for Page
select Current Document, with Calendars per Page set to 1. Now hit OK.
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03 You’ll see that the Calendar Wizard has
automatically created a page for each month of the year. It also
automatically creates paragraph styles, which make it super easy to edit
text styles. Open the Paragraph Styles Options (Window>Type &
Tables> Paragraph) and double-click on the cal_base style to open the
dialogue box. Select Basic Character Formats from the menu on the left
and select your font family from the drop-down menu. Editing the
cal_base paragraph style will change the font used on all the text
throughout your calendar. Continue to customise your calendar, editing
the font size and colour, and justifying all the text left.
04 I’ve decided to adjust my calendar to work in a
list format. The first thing to do is add the correct day of the week to
each date in the table as they will no longer appear in a column
format. To do this you’ll need to edit the text via the Story Editor. To
open it, select the Type tool and click on the calendar text, then
under the Edit menu select ‘Edit in Story Editor’ (Cmd/Ctrl+Y).
05 Ctrl+click on the grid icon in the top-left
corner of the Story Editor and select ‘Arrange by columns’. This makes
it much easier to add the correct day to the correct date, as the day
appears above the relevant dates. To maintain the applied paragraph
style, copy the day and paste it next to the relevant dates.
06 To change the format from a multiple-column table
to a single-column table, use the Type tool to select the table. In the
Table menu choose ‘Convert table to text’, then open the Column
Separator drop-down menu, select Paragraph and hit OK. The text now
appears as a long list. Turn on your hidden characters
(Cmd/Ctrl+Opt/Alt+I), and delete the unwanted paragraphs left behind by
the empty fields of the table and the original days of the week. Leave
an extra paragraph below the bottom row of copy.
07 Now you need to convert the text back to a
single-column table. First align the text frame to the width of two
columns. Select all the copy and in the Table menu choose ‘Convert text
to table’. Change the Table Style drop-down menu to New Table Style, and
from the new panel select Table Setup. Change the borders and table
spacing to 0 and click OK.
08 Your table should appear as a long list with
strokes on the horizontal lines of the cells. The extra paragraph
created in step 06 supplies the bottom stroke. Open the Table panel
(Window>Type & Tables) and, with just the dates selected, adjust
the height measurement to 10mm and select Exactly from the drop-down
menu.
09 Repeat the process from step 04 to all the pages
of the calendar, applying the table style that you previously set up. I
decided to create a cell style to apply to the weekends, to highlight
them from the rest of the dates. In the Cell Styles panel select New
Cell Style from the drop-down menu. Name your style, and in the Stroke
and Fills menu option select a colour from the dropdown menu. Lastly,
choose a tint percentage and click OK.
10 Apply the style by selecting the weekend days
from the calendar and choosing the style from the Cell Styles panel.
Once you are happy with how the calendar dates are working, you can
start adding images to your calendar.
Title : Create a calendar in InDesign Description : ...
06 To change the format from a multiple-column table
to a single-column table, use the Type tool to select the table. In the
Table menu choose ‘Convert table to text’, then open the Column
Separator drop-down menu, select Paragraph and hit OK. The text now
appears as a long list. Turn on your hidden characters
(Cmd/Ctrl+Opt/Alt+I), and delete the unwanted paragraphs left behind by
the empty fields of the table and the original days of the week. Leave
an extra paragraph below the bottom row of copy.
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